First “Pull Down” blue box Form 101:
Simulation on 8.5×11 paper Form 101 in the blue box. Approaching this from a training perspective by placing oneself in shoes of a young member first time at a Sarex. The blue box pull down invites the person to enter their time in and time out which signals “Your time as a volunteer is valued” we want to enter it on our CMS system thus member’s first introduction to CMS. We are also challenging you to learn a new skill namely UTC time. After the usual exchange with an experienced member/colleage. They figure out and enter UTC with a sense of accomplishment. Proceed to fill in the rest of Form 101.
Second “Pull Down” green box Form 101:
Simulation on 8.5×11 paper form 101 in the green box.
Invitation to code ones duty invites and signals identification of duty….
Third “Pull Down” red box Form 101:
…..and recognition of the volunteer’s duty. The current list falls short ( 12 duties ) and misses the WOW factor. On sheet 2 next posting a futuristic list single letter format pull down ( 26 duties ) illustrates the WOW factor experienced by a new member reading about all the special duties a CASARA member can aspire to perform when an active member.
Clarence
Good Day
Someday when pulldowns are part of digital sign in form a complete list of duty codes would be inorder.
This list takes in all letters of alphabet with some changes to reflect historic preferences and intuitive matches IMHO. Clarence
A-assistant search master
B- boards status/comms
C- search coordinator
D- debriefer
E- ELT target placement
F- food cater
G- spotter ground
H- spotter military
I- instructor
J- driver
K- CAP pilot
L- Lper ground homing
M- CMS admin
N- navigator
O- training officer
P- pilot
Q- SHQ/ oziexplorer
R- radio operator
S- spotter air
T- training academic
U- scheduling
V- org meeting
W- weather briefer
X – media relations
Y- safety officer
Z- registrations
Good post. This has taken a considerable amount time and consideration of reviewing the different roles of CASARA volunteers. The pull down list could certainly be complemented with either the list printed on the reverse of the Form or on a separate sheet. Others reading this should comment on Clarence’s work.
Here is a further suggestion on the current list provided above. This is with keeping two goals in mind: to improve the use of volunteer hour data for diagnostics and analysis, and to further motivate and recognize volunteer time spent to the volunteer.
Headings: I believe we could improve the data entry by using headings to compartmentalize the 26 options. When the data input volunteer selects the role of the volunteer, only 3 or 4 headings would pop-up, each with individual roles as in the example list below. This would make easier the quick selection of duties/roles by the CASARA volunteer and lessen the data input volunteer from being overwhelmed.
Headings could include:
I) Administration/HQ (B, D, F, Q, R, U, V, Z)
II) Command (A, C, I, M, O, W, X, Y)
III) Crew (E, G, H, J, K, L, P, N)
*This could even be further broken down with a sub-heading between ground and air operations:
i.e.)
III) a) Crew (H, K, N, P, S)
III) b) Crew Ground (E, G, J, L)
By utilizing the list with the ease of headings, I envision reports generated to provide a more meaningful data-set for analysis. Comparisons between the hours spent between the 3 or 4 headings would prove fruitful in terms of delineating where volunteer hours go in CASARA operations. It would also prove motivational, in that the volunteer now has a foundation and recognition of where their time is spent.
Good Morning
Excellent suggestion as method of managing the magnitude of the many roles. Airsar’s suggestion to create screens or chapters is creative, clever and practical a sound approach to future revisions. In a pure digital world the next step after a digital sign in is auto generation of forms. It is nice to get something off the printer in response to effort for all crew pilot, Nav and spotter.
Pilot:
Flight Plan and Wt and Bal with stored info already entered by marks C-GSAR
Nav:
Nav log form 106
Spotter:
SI page 1.5 (2010 Handbook) printout
It personalizes the process and could be designed to reinforce accuracy where needed example the item most forgotten at SAREX is time off ( UTC) entry which would trigger the printing of form 115 expenses which no one forgets.
I think this is great work on identifying the role(s) a person may play at a CASARA event. But I disagree that the sign in form is the place for it.
I think the actual task a person performs should be done on a tasking form along the lines of the “Air Crew” form (although that section needs a lot of work). If people were “tasked” by the SHQ (and in the CMS) then the time on task could be calculated by the system. If they were tasked multiple times they would not have to sign out then back in under the new task. Any leftover time could automatically be assigned by the system as “other”. If we had the tasking concept implemented then the sign in could actually get simpler and role could be completely removed from the form. It would also remove the guesswork from the admin person on how to assign times and the effort required to do the math to assign the times.
We need the CMS to maintain lists for us and do the work that we currently force our admin people to try to guess at.
We need a list of people who said they would (or might participate). We can then send them messages and assess what capabilities are available.
We need a sign in list to know who is there – we may not have assigned them a role when they walk in the door and we may assign several roles over the course of the day.
We need lists of people who can fill roles. At our SAREX we had to stand on a chair and holler to get available members to form crews. We had no way to find out if they were qualified for a task and had no knowledge of what qualifications were available in the room. The CMS could have had all that information but it was inaccessible to the SHQ because the people attending were not part of the Admin person’s area of authority. All qualified and certified capabilities and contact information of people who are marked as being available need to be available to the SHQ. The SHQ needs this to assign jobs and to contact people. This is along the lines of what the BOD agreed to two years ago.
Comment by dt7970 — October 19, 2011 @ 03:38
| Reply
Good Day
First “Pull Down” blue box Form 101:
Simulation on 8.5×11 paper Form 101 in the blue box. Approaching this from a training perspective by placing oneself in shoes of a young member first time at a Sarex. The blue box pull down invites the person to enter their time in and time out which signals “Your time as a volunteer is valued” we want to enter it on our CMS system thus member’s first introduction to CMS. We are also challenging you to learn a new skill namely UTC time. After the usual exchange with an experienced member/colleage. They figure out and enter UTC with a sense of accomplishment. Proceed to fill in the rest of Form 101.
Second “Pull Down” green box Form 101:
Simulation on 8.5×11 paper form 101 in the green box.
Invitation to code ones duty invites and signals identification of duty….
Third “Pull Down” red box Form 101:
…..and recognition of the volunteer’s duty. The current list falls short ( 12 duties ) and misses the WOW factor. On sheet 2 next posting a futuristic list single letter format pull down ( 26 duties ) illustrates the WOW factor experienced by a new member reading about all the special duties a CASARA member can aspire to perform when an active member.
Clarence
Comment by demchukskto — September 8, 2011 @ 05:56 |
Good Day
Someday when pulldowns are part of digital sign in form a complete list of duty codes would be inorder.
This list takes in all letters of alphabet with some changes to reflect historic preferences and intuitive matches IMHO. Clarence
A-assistant search master
B- boards status/comms
C- search coordinator
D- debriefer
E- ELT target placement
F- food cater
G- spotter ground
H- spotter military
I- instructor
J- driver
K- CAP pilot
L- Lper ground homing
M- CMS admin
N- navigator
O- training officer
P- pilot
Q- SHQ/ oziexplorer
R- radio operator
S- spotter air
T- training academic
U- scheduling
V- org meeting
W- weather briefer
X – media relations
Y- safety officer
Z- registrations
Comment by demchukskto — September 11, 2011 @ 22:39 |
Good post. This has taken a considerable amount time and consideration of reviewing the different roles of CASARA volunteers. The pull down list could certainly be complemented with either the list printed on the reverse of the Form or on a separate sheet. Others reading this should comment on Clarence’s work.
Comment by airsar — September 13, 2011 @ 15:20 |
Here is a further suggestion on the current list provided above. This is with keeping two goals in mind: to improve the use of volunteer hour data for diagnostics and analysis, and to further motivate and recognize volunteer time spent to the volunteer.
Headings: I believe we could improve the data entry by using headings to compartmentalize the 26 options. When the data input volunteer selects the role of the volunteer, only 3 or 4 headings would pop-up, each with individual roles as in the example list below. This would make easier the quick selection of duties/roles by the CASARA volunteer and lessen the data input volunteer from being overwhelmed.
Headings could include:
I) Administration/HQ (B, D, F, Q, R, U, V, Z)
II) Command (A, C, I, M, O, W, X, Y)
III) Crew (E, G, H, J, K, L, P, N)
*This could even be further broken down with a sub-heading between ground and air operations:
i.e.)
III) a) Crew (H, K, N, P, S)
III) b) Crew Ground (E, G, J, L)
By utilizing the list with the ease of headings, I envision reports generated to provide a more meaningful data-set for analysis. Comparisons between the hours spent between the 3 or 4 headings would prove fruitful in terms of delineating where volunteer hours go in CASARA operations. It would also prove motivational, in that the volunteer now has a foundation and recognition of where their time is spent.
Comment by airsar — October 12, 2011 @ 15:20 |
Good Morning
Excellent suggestion as method of managing the magnitude of the many roles. Airsar’s suggestion to create screens or chapters is creative, clever and practical a sound approach to future revisions. In a pure digital world the next step after a digital sign in is auto generation of forms. It is nice to get something off the printer in response to effort for all crew pilot, Nav and spotter.
Pilot:
Flight Plan and Wt and Bal with stored info already entered by marks C-GSAR
Nav:
Nav log form 106
Spotter:
SI page 1.5 (2010 Handbook) printout
It personalizes the process and could be designed to reinforce accuracy where needed example the item most forgotten at SAREX is time off ( UTC) entry which would trigger the printing of form 115 expenses which no one forgets.
Comment by demchukskto — October 17, 2011 @ 17:15 |
I think this is great work on identifying the role(s) a person may play at a CASARA event. But I disagree that the sign in form is the place for it.
I think the actual task a person performs should be done on a tasking form along the lines of the “Air Crew” form (although that section needs a lot of work). If people were “tasked” by the SHQ (and in the CMS) then the time on task could be calculated by the system. If they were tasked multiple times they would not have to sign out then back in under the new task. Any leftover time could automatically be assigned by the system as “other”. If we had the tasking concept implemented then the sign in could actually get simpler and role could be completely removed from the form. It would also remove the guesswork from the admin person on how to assign times and the effort required to do the math to assign the times.
We need the CMS to maintain lists for us and do the work that we currently force our admin people to try to guess at.
We need a list of people who said they would (or might participate). We can then send them messages and assess what capabilities are available.
We need a sign in list to know who is there – we may not have assigned them a role when they walk in the door and we may assign several roles over the course of the day.
We need lists of people who can fill roles. At our SAREX we had to stand on a chair and holler to get available members to form crews. We had no way to find out if they were qualified for a task and had no knowledge of what qualifications were available in the room. The CMS could have had all that information but it was inaccessible to the SHQ because the people attending were not part of the Admin person’s area of authority. All qualified and certified capabilities and contact information of people who are marked as being available need to be available to the SHQ. The SHQ needs this to assign jobs and to contact people. This is along the lines of what the BOD agreed to two years ago.
Comment by dt7970 — October 19, 2011 @ 03:38 |